There comes a time when you have to move your office. It could be size concerns or something similar, but having a new office is often a good sign for your operations. But it can be a bit of a headache as well.
To ensure that it will be as smooth as possible, here are some ways to prepare so that you don’t have any problems moving in:
Have the Space Cleaned
Before anything else, you need to be sure that you are arriving in a clean area. Your new place can be freshly built or was someone’s old office and there will be dirt and debris left behind. To start right, a clean space is a preferred choice. There are commercial cleaning service providers out there that can do pre-move cleanups, so you can be sure that when you move in, there are no unpleasant surprises left behind.
Assign a Move Leader and Setup Teams
It can get confusing when you are planning a move. To make it simpler, you should appoint someone as the head of the moving operation. This ensures that there is a central person in charge of the move. Any move issues will go through them and they can coordinate the various groups that you will have to assign to various tasks. This compartmentalization ensures that no one overlaps on their tasks. For example, when a group is in charge of the tech items, then they will focus on that and not on other things like furniture or something else.
Do an Inventory
Moves are also the times when many items can get lost. If you do not want to wonder where your printers or the photocopier is when you arrive, it is a good idea to inventory everything. With a proper inventory, you can classify what is in your office and know what you will be packing. The inventory also allows you to label the moving boxes so that you know where it will go and how the movers should handle it.
Hire Professional Movers
Though it can be tempting to save money and have your staff do the move on their own, you will need the help of professional movers. Hiring them can make it much easier for everyone involved. First, they have moving equipment such as vans, trucks, and even moving carts. Second, they have experience in moving. Letting amateurs carry around your equipment can end up in disaster. You’ll need to hire a skilled mover with a good record.
Ask around for recommendations so that you can find one that you can trust. Additionally, you will still need to have staff around to supervise the move and to ride along with the movers to ensure that they do everything right.
With proper preparation, your office move should not cause any problem. This gives you more time to focus on settling in and making the office space more comfortable. Encourage your staff to personalize their desks and the workspace so that the new office feels more personal. You’ll end up loving your new place in no time.